Any view that is for "all folders" will only be accessible if the backup copy is set as default data file in your profile. If you open a copy of your pst you created for backup purposes in your current profile, views that are "for this folder only" will be accessible in specific folders the views were created for. If you are going to share the views with someone else, delete the Outlook items from the data file, leaving any folders that have custom views created for 'this folder only. If you don't make copies 'for this folder only', the views will only be accessible when you use this pst file as a default data file. Create copies of all views (in the Define views dialog), creating "for this folder only" views.
You can backup your views by copying the pst file. Use this method to share views or backup views in an Exchange server mailbox. Add a new pst to the profile and copy views to it.Like the method above, this doesn't work for sharing views, unless you make copies of all views in the Define views dialog. Backup the pst – views are contained in the folders in the backup.Create copies of all views (in the Define views dialog) choosing "for this folder only" views.
Copy the pst and remove all email, calendar and contacts from it.You can save or share views using one of these methods in older versions of Outlook: Microsoft Outlook doesn't offer an easy method to backup or share custom views, and exporting the contents to a new pst does not include the views or custom forms. If you open an second pst file in your profile, only the 'this folder only' views stored in it are accessible. The global views (all folders) are stored in the default data files while the 'this folder only' views are stored in the folder. Outlook has two types of views, a global views that is available to all folders of a specific types and a folder-only view, that is visible when you view only that folder.